| JANUARY |
|
Board Meeting - January 25, 2011
Adoption of New Annual Calendar
Mail budget and annual disclosure items by 30th along with property
inspection report
Secretary of State Filing-by end of February -odd years-2011
Select CPA to perform audit FYE February 28, 2011 (selected 11/30/10)
Insurance Package Renews 1/20
Review and schedule reserve projects due this fiscal year (red curbs painting, both pools' filters, Belfort pool replaster and tile, St. Michel pool drain covers, Belfort BBQ, Belfort spa heater)
Set forth project and community goals
|
| FEBRUARY |
|
Board Meeting - February 22, 2011
Annual Meeting Notice & Ballot mailed to members- 3 positions (no cumulative voting)
Community Landscape Color Change (Feb. or March)
Evaluate pool furniture
FYE February 28, 2011
|
| MARCH |
|
Board Meeting - March 22, 2011
Fiscal year begins-Implement new budget
Annual Election Meeting/Master Delegate-publish results w/in 15 days
Policy Review & Re-adoption with new Board- Email policy, fyi section distribution, committee appointments, etc.
Re-adjust Reserve Fund balances and monthly allocations per new Reserve Study
Color change- 1st of 3 included in Harvest's contract (Impatiens)
|
| APRIL |
|
Board meeting: April 26, 2011
Review summer schedule for pool and janitorial service and pool heating for Memorial Day & summer holidays
Plan Tree Trimming
|
| MAY |
|
Board Meeting - May 24, 2011
St. Michel pool heat goes on the week before Memorial Day-stays on year round 2011-12, Belfort heat goes off 9/30/11. Year round heating alternates from pool to pool (per Board 4/09).
Pool service increases to three days per week when all heat turned on
Janitorial service increases to three days per week on 5/1
Approve Draft Audit-distribute to members by June 30th
Extensive pool area cleaning
Annual Manager Certification Disclosure
Harvest Landscape contract renews, 5/1/11 (includes three color changes)
|
| JUNE |
|
Board Meeting - June 28, 2011 - changed to June 27, 2011
Obtain Holiday Lighting Proposals
Legustrum Tree Trimming prior to flowering, Camphor tree light lacing (in contract)
|
| JULY |
|
Board Meeting - July 26, 2011 - changed to July 25, 2011
Obtain proposals for reserve study, conduct inspection annually to comply with CC&R requirement to provide an annual report
Board to review bids for Holiday Lighting
Annual Color Change (2nd of 3-included in Harvest contract-Begonias)
|
| AUGUST |
|
Board Meeting - August 23, 2011 - changed to August 22, 2011
Approve Reserve Study Proposal with inspection
Review fall/winter schedule for pool and janitorial service and pool heat shut-off
|
| SEPTEMBER |
|
Board Meeting - September 27, 2011 - changed to Septebmer 26, 2011
Invite Insurance Agent to meeting
Approve Draft Reserve Study
Obtain bids for Inspector of Election Services
Belfort pool heat turned off 9/30/11
Pool service reduces to two days per week after 1 pool heat turn off. (St. Michel to stay on for '11-'12 winter season)
|
| OCTOBER |
|
Board Meeting - October 25, 2011 - changed to October 24, 2011
Select Inspectors of Election
Order a property inspection of all common area components condition and
subsequent report for mailing with the Budget in January ( or confirm reserve study to suffice)
Present draft budget for review
Annual Color Change (3rd of 3-holiday color-Snapdragons)
|
| NOVEMBER |
|
Board Meeting - November 22, 2011 - changed to November 28, 2011
Insurance Coverage Overview
Finalize budget for mail-out
Janitorial service reduces service to two days per week.
Send Call for Candidates with November Newsletter
Lace Camphor trees at entries prior to Holiday lighting installation-every year
Winter trimming of trees: Pines- 2011 every three years, Birch- 2011 every three years, Magnolia-2010 every two years, Pear- every year (all trimming included in contract)
Obtain Bids for CPA to perform Audit 2011
3rd Annual Color Change installed prior to Thanksgiving
Order 6" Poinsettias to be placed in their pots at the entry gate planters including inside planter at Menton
|
| DECEMBER |
|
Board Meeting - tbd
Directors and Officers Insurance renewal
|
*Board Meetings are the 4th Tuesdays, 6 p.m. Executive; 7:00 p.m. Open Session
*St. Michel has moved their meeting dates for June - December 2011 to the 4th Monday of the month
*Landscape Inspections are the 2nd and 4th Tuesdays at 8:30 a.m.
*Quarterly Legal Disclosure if applicable
|
