ANNUAL CALENDAR 2010
FISCAL YEAR 10/1/09 -9/30/10
*Please note that Association meetings are subject to change.
Please refer to your most recent newsletter or contact Progressive for updated information.
| JANUARY |
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Approval & mailing of C.P.A. financial audit to members (prior to Jan. 31)
Remodel pool restrooms *with Strategic Planning
Setting of 2010 goals *with Strategic Planning
1) OCFA /mapping discussion 2) City/County-THCA comprehensive map *with Strategic Planning
Board Meeting: Thursday, January 14, 2010
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| FEBRUARY |
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Meet and contract for pool monitor service for spring break and summer
Board Meeting: Thursday, February 11, 2010
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| MARCH |
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Request reserve study update proposal
Project AYSO Annual Sports Field use; update website and Patrol
Tot Lot Annual Safety Inspection
Semi-annual inspection of gates (Brookseed, et al)
Day light saving time/reset time on alarm system and pool clock
Pool heater on Friday March 30th before Spring Break
Check all facilities for paint/cleaning touch up
Thorough pool furniture conditioning/cleaning (pull out of storage)
Secretary of State filing 3/31- odd years only *not applicable 2010
2nd Phase of Landscape Renovation Plan- 2010 - carry forward-to April
O'Connell weekly inspections in the RR Open Space - consider
Board Meeting: Thursday, March 11, 2010
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| APRIL |
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Inspect barbecues
Weed abatement on fuel mod slopes-May 1-15th
Nordberg Law Group's retained services contract renewal
Newsletter-Garage Sale, May 2010-Glazer sponsoring for 22nd
Consider more pool umbrellas for summer
Board meeting: Thursday, April 8, 2010
|
| MAY |
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May 1-pool service increase to 3 x weekly
Janitorial Service increase to 5 x weekly
Approve Reserve Study
Spring Garage Sale-May 22nd
Board meeting: May 13, 2010
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| JUNE |
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Preliminary Budget draft review (Reserve summary review)
Newsletter Reminders about personal wrought iron painting needs
Complete annual NPDES report for fiscal year July 1, 2009 - June 30, 2010
Steam clean all pool decking and tot lot
Board Meeting: June 10, 2010
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| JULY |
|
Send to owners, Candidacy Form for Board/Committee nominees
Proactive Lighting Contract renews
Arrange for Annual Meeting/Election services
Request CPA Proposals for Year End Audit/Taxes
Approve and distribute 1365 Budget Package (by August 30th per Civil Code)
Annual renewal of SmarTimer satellite services- 2010
Board meeting: July 8, 2010
|
| AUGUST |
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Review/approve C.P.A. audit proposals
V-Ditch inspection for repair and maintenance
Nominating Committee review of candidates
Newsletter-fall garage sale- last week of September-date?
Board Meeting: August 12, 2010
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| SEPTEMBER |
|
Preliminary Election preparation/notice
Annual Management Performance Review by Board - October Agenda
Insurance Agent to attend meeting (if Board requests)
Consider increased patrol/guards for holidays-Oct/Nov/Dec holidays
Sports Field Drainage Evaluation
Decrease janitorial service-low season September 30
Decrease pool service-low season September 30
Holiday Light Plan of Action with Robinson Ranch
Vee ditch clearing with landscape contractor- work order to confirm
Recap with Pool Monitor end of season successes/challenges
Approve Sports Field- over-seeding proposal for fall
Pool furniture / umbrella storage
Fiscal Year End 9-30-10
Board meeting: September 19, 2010
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| OCTOBER |
|
New fiscal year- implement new budget and set project goals
Management Contract Renews
Annual Manager Certification Disclosure and Contract Adjustment
Patrol One Contract renews
Pool season ends-pool heat off-31st/stack/chain 1/2 of pool furniture/umbrellas
Tree trimming schedule on-going
Slope drainage/run-off member disclosure
Re-allocation of reserve funds/accumulated fund balances/seasonal-ize new budget
Day light saving time/reset time on alarm system and pool clock
Board meeting: October 14, 2010
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| NOVEMBER |
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Master Insurance renewal 11-6
Directors & Officers Insurance renews 11-14
Annual Meeting & Election
New Signature Cards
Consider holiday recognition for Mosaic Consulting
Mail Election Results if quorum is met -15 days after election
Architectural update/review
Board and Annual Meeting: November 11, 2010
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| DECEMBER |
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No Meeting Month of December
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*Landscape Committee meetings: 3rd Thursday-each month- 10:30 a.m.
*C.A.R. Meetings: changing- 7:30 a.m.
*Add quarterly legal disclosures if litigation is pending*
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