| JANUARY |
|
Master Insurance renewal - 1/1/12 (worker's comp 1/5/12)
Audit to be distributed to membership by January 31, 2012
Review Annual Reserve Projects:
. . . Landscape Slopes. Refurbish
. . . Irrigation Controllers
. . . Tree Trimming - Ongoing
. . . Paint Stucco Walls
. . . Wrought Iron - Perimeter
. . . Paint Wrought Iron - Perimeter
. . . Pool Area - Access System
. . . Pool Access System
. . . Parking Lot Repairs/Slurry Seal
. . . Pool Pump & Motor System
. . . Spa Pump & Motor System
Board Meeting: Tuesday, January 17, 2012
|
| FEBRUARY |
|
Check all facilities for paint/cleaning touch up
No Board Meeting
|
| MARCH |
|
Day light saving Time/reset time on alarm system and pool clock
Manager Certification Disclosure
Review Glass Panel Cleaning Proposals
Review Janitorial Repair items Proposal
Secretary of State filing - Even years
Schedule annual tot lot inspection/safety certification
Board Meeting: Tuesday, March 20, 2012
|
| APRIL |
|
Have barbeques inspected
Obtain Reserve Study Proposal
Send to owners, Candidacy Form for Board/Committee nominees - w/ June Billing
Request proposal for Inspector of Election
No Board meeting
|
| MAY |
|
Pool Heater on one week before Memorial Day
Pool Patrol Service starts locking and unlocking Pool Area
Annual Meeting Information on Agenda /IOE Proposals/Date/paid postage, etc
Evaluate 3 Year Trimming Plan
Award Reserve Study
Obtain Proposals for Pool Monitor Company
Janitorial Increase - May- Summer Schedule (3 or 4 times per week)
Put out Pool Umbrellas
Schedule Budget meeting for June 2012 (Board may wish to see draft via email)
Board meeting: Tuesday, May 15, 2012
|
| JUNE |
|
Mailing of Annual Election Materials
Request Key Authorization signature card from A-Abbot Locksmith - still have from 2010
No Board Meeting
|
| JULY |
|
Approve and distribute 1365 Budget Package (by 8/31/12)
New Signature Cards
Contact OCFA regarding Defensible Space- Annually
Annual Meeting - July 17, 2012
Mail Election Results if quorum is met -15 days after election
Board meeting - Tuesday, July 17, 2012
|
| AUGUST |
|
Obtain C.P.A. audit proposals
V-ditch inspection for repair and maintenance: Per Agustin/O'Connell, performing as they perform slope maint.
Adjourned Annual Election (if necessary)
No Board Meeting
|
| SEPTEMBER |
|
Approve Financial Audit proposal
V-ditch clearing- work order to confirm
Fiscal Year End 9-30-12
Board meeting: Tuesday, September 18, 2012 |
| OCTOBER |
|
New fiscal year- implement new budget and set project goals for 2013
Pool season ends-pool heater off-Oct 31st
Put umbrellas away
Decrease Pool Patrol
Decrease janitorial service-low season
Decrease pool service-low season
Re-allocation of reserve funds/accumulated fund balances
No Board meeting
|
| NOVEMBER |
|
Insurance Agent to attend meeting (if Board requests)
Board Meeting: Monday, November 20, 2012
|
| DECEMBER |
|
No Board Meeting
|
|
**Landscape Committee meetings: 1st Tuesday -9:00am**
*Add quarterly legal disclosures if litigation is pending*
|
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