| JANUARY |
|
Prior Management
Master Insurance renewal - 1/1/09 (worker's comp 1/5/09)
Directors & Officers Insurance - 1/1/2011
|
| FEBRUARY |
|
Prior Management
|
| MARCH |
|
Day light saving Time/reset time on alarm system and pool clock
Check all facilities for paint/cleaning touch up
Manager Certification Disclosure & Management adjustment
2009-Bi-Monthly Board Meetings
Secretary of State filing - Check filing date - New Mgmt Filed 3/18/08
Board Meeting: Tuesday, March 18, 2008
|
| APRIL |
|
Have barbeques inspected
Reserve Study Proposal - Approved RDA
Send to owners, Candidacy Form for Board/Committee nominees - Sent with April billing statement
Obtain Proposals for Pool Monitor Company - BOD auth Dr. Randall to select
3 Year Trimming Plan - Received 5/12/08
Board meeting: Tuesday, April 15, 2008
|
| MAY |
|
Pool Heater on one week before Memorial Day - work order sent
Security Service starts locking and unlocking Pool Area - Patrol Masters
Arrange for Annual Meeting/Election services - E.O.I. Proposals/Location
Common Area wrought iron painting bids - July
Evaluate Pool Entry Access Option - July
Janitorial Increase - May 2008
Put out Pool Umbrellas - work order sent to calkleen
Revisit Pride Awards - On May Agenda - Revisit in January 09
Board meeting: Tuesday, May 20, 2008
|
| JUNE |
|
Mailing of Annual Election Materials - Complete
Preliminary Budget draft with Reserve summary review - retrieval of Merit Board packet boxes for scanning - 2009, 2010 & 2011 - Complete
Weed abatement on natural slopes - Defensible Space - work order to O'Connell for Proposal - sent in July 08 - In progress
Tree Grants Evaluation Process - Pend to fall 2008
Board Meeting: Tuesday, June 17, 2008
|
| JULY |
|
Approve and distribute 1365 Budget Package (by August 30th per Civil Code) - Draft with Reserve options On Agenda
Mail Election Results if quorum is met -15 days after election - Adjourned to 08/08/08
New Signature Cards - After Annual Election
Contact Fire Authority regarding Fuel Modification - Annually - determined there's no Fuel Modification areas within Arroyo - O'Connell to provide clean-up landscape proposals for areas that appear overgrown - near Santa Clara and San Anselmo (Possible Defensive Space)
New Meetings begin in Sept 08 - Stayed with 3rd Tuesday. 4th Tuesday in July
Annual Election - Tuesday, July 15, 2008 - adjourned to 8/8/08
Board meeting - Tuesday, July 22, 2008
|
| AUGUST |
|
Review C.P.A. audit proposals
Readopt and Mail Architectural Guidelines to all members
Vee ditch inspection for repair and maintenance
Board Meeting: Tuesday, August 19, 2008
|
| SEPTEMBER |
|
Approve Financial Audit proposal
Insurance Agent to attend meeting (if Board requests)
Decrease janitorial service-low season September 30
Decrease pool service-low season September 30
Holiday Light Decorating Contest Plan of Action
Vee ditch clearing- work order to confirm
Fiscal Year End 9-30-08
Board meeting: Monday, September 16, 2008
|
| OCTOBER |
|
New fiscal year- implement new budget and set project goals for 2009
Pool season ends-pool heater off-31st
Re-allocation of reserve funds/accumulated fund balances
Board meeting: Monday, Tuesday, October 21, 2008
|
| NOVEMBER |
|
Board Meeting: Monday, November 18, 2008
|
| DECEMBER |
|
Board Meeting: bye for Holidays
|
|
**Landscape Committee meetings: 1st Thursday -9:00am**
*Add quarterly legal disclosures if litigation is pending*
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