| JANUARY |
|
Board Meeting - January 17, 2012
Review and approve Security/Access Protocols for gate access system
Board Policy review and re-adoption
Award contract for Reserve Study preparation - 2010 Current w/site inspection
Adoption of 2012 calendar
2012 Projects to consider
. . . o Landscape Irrigation Controllers & Cabinets - SmartTimers
. . . o Guardhouse Painting
. . . o Community Signs
Manager Certification Disclosure
Begin budget review for operating - reserve pending new study
Quarterly maintenance - surveillance cameras (2) - Perimeter Protection/Kenny Binnings
Consider legal counsel attend and update members on all new legislation
|
| FEBRUARY |
|
No Board Meeting
Request Proposals for CPA Audit & Tax Prep
|
| MARCH |
|
No Board Meeting
Schedule Budget Workshop Meeting if needed for approval at April Meeting
|
| APRIL |
|
Board Meeting - April 3, 2012
Approve budget draft with reserve summary
Annual Street Inspection
Award contract for Audit/Tax preparation proposal
Discuss 4th of July - Patrol for fireworks
Review insurance coverage- renewals
Approval of Budget and annual disclosure documents
Quarterly maintenance - surveillance cameras (2) - Perimeter Protection/Kenny Binnings
|
| MAY |
|
No Board Meeting
*Annual Budget Mailing by May 30th
Individual reserve allocations to Controller for new fiscal year
Begin tree trimming evaluation - Landscape Committee to approve
Weed Abatement Project - Obtain bids from Bemus Landscape
Obtain bids for professional Inspector of Election
|
| JUNE |
|
No Board Meeting
Fiscal Year ends June 30th
Secretary of State Filing - odd years * last one done in 2011 due 2013
|
| JULY |
|
Board Meeting - July 31, 2012
New fiscal year budget starts July 1st.
Award contract for Inspection of Election
Review Nominating Committee recommendations
Set agenda for Annual Meeting
Establish mechanism to insure quorum at Annual Meeting
Finalize date, time and location for Annual Meeting - Progressive Office
CPA to begin Audit
Management company performance review
Landscape Committee to review Holiday Lighting
Drainage and Vee Ditch maintenance plan for fall -discuss with Bemus & inspection
Weed Abatement deadline - July 15th
Mail Call for Candidates form to members
Quarterly maintenance surveillance cameras (2) - Perimeter Protection - Kenny Binnings
Consider inviting Insurance Agent to attend and review all coverage/new laws - obtain bids if Board wishes - renews November 2012
|
| AUGUST |
|
No Board Meeting
Compile election info and forward to Inspectors for preparation of Notice and Ballots
Income Taxes filed and Financial Audit draft completed
|
| SEPTEMBER |
|
No Board Meeting
Mail Annual Meeting Notice & Ballot (at least 30 days prior to meeting)
Order new bank signature cards for Annual Meeting
Forward Draft Audit to Board-approval and distribution
Review guard services/Boyd & Associates
|
| OCTOBER |
|
Annual Meeting & Election and Board Meeting - October 9, 2012
15 day Member disclosure of results
Seating of Board Officers & Establish meeting dates for upcoming year
Review Committees
Approval of Audit
Mail Audit to homeowners (prior to October 31st)
Set 2013 Project Goals with new Board
Quarterly maintenance surveillance cameras (2) - Perimeter Protection - Kenny Binnings
|
| NOVEMBER |
|
No Board Meeting
All insurance renewals 11/22/12 - LaBarre/Oksnee
Update Board Roster and Committee List and Roster
Request Reserve Study proposals
|
| DECEMBER |
|
No Board Meeting
|
* Quarterly legal disclosure if applicable
|
