| JANUARY |
|
Board Meeting - January 19, 2010
eview and approve Security/Access Protocols for new gate access system
Board Policy review and re-adoption
Award contract for Reserve Study preparation - 2009 Current
Adoption of 2010 calendar
2010 Projects to consider
. . . Landscape Drainage
. . . Landscape Irrigation Controllers & Cabinets
. . . Street Repairs - 2nd Phase
. . . Guardhouse Painting
Manager Certification Disclosure & Contract Adjustment - hold contract cost 2010
|
| FEBRUARY |
|
No Board Meeting
Request Proposals for CPA Audit & Tax Prep
Manager Certification Disclosure & Contract Adjustment
|
| MARCH |
|
No Board Meeting
Prepare Preliminary Budget draft with reserve summary
Annual Street Inspection
Discuss 4th of July - Patrol for fireworks
|
| APRIL |
|
Board Meeting - April 06, 2010
Review insurance coverage- renewals
Approval of Budget and annual disclosure documents for mailing to membership
Award contract for Audit/Tax preparation proposal
Annual Mailing of Architectural Guidelines - Agenda
|
| MAY |
|
No Board Meeting
Annual Budget Mailing by May 30th
Individual reserve allocations to Controller for new fiscal year
Begin tree trimming evaluation - Landscape Committee
Weed Abatement Project
|
| JUNE |
|
No Board Meeting
Obtain bids for professional Inspectors of Election
Fiscal Year ends June 30th
Secretary of State Filing - odd years * last one done in 2009
|
| JULY |
|
Board Meeting - July 06, 2010
Award contract for Inspectors of Election
New fiscal year budget starts July 1st.
CPA to begin Audit
Management company performance review
Landscape Committee to review Holiday Lighting
Drainage and Vee Ditch maintenance plan for fall -discuss with Bemus & inspection
Weed Abatement deadline - July 15th
Board to appoint Nominating Committee
Review Nominating Committee recommendations
Set agenda for Annual Meeting
Establish mechanism to insure quorum at annual meeting
Mail Call for Candidates form to members
Finalize date, time and location for Annual Meeting - Progressive Office
|
| AUGUST |
|
No Board Meeting
Compile election info and forward to Inspectors for preparation of Notice and Ballots
Income Taxes filed and Financial Audit draft completed
|
| SEPTEMBER |
|
No Board Meeting
Mail Annual Meeting Notice & Ballot (at least 30 days prior to meeting)
Order new bank signature cards for Annual Meeting
Forward Draft Audit to Board-approval and distribution
Review guard services/Boyd & Associates
|
| OCTOBER |
|
Annual Meeting & Election and Board Meeting - October 19, 2010
15 day Member disclosure of results
Consider legal counsel attend and update members on all new legislation
Invite Insurance Agent to attend and review all coverage/new laws
Seating of Board Officers & Establish meeting dates for upcoming year
Review Committees
Approval of Audit
Mail Audit to homeowners (prior to October 31st)
Set 2011 Project Goals with new Board
|
| NOVEMBER |
|
No Board Meeting
All insurance renewals 11/22/10
Update Board Roster and Committee List and Roster
|
| DECEMBER |
|
No Board Meeting
Request Reserve Study proposals
|
* Quarterly legal disclosure if applicable
|
