| JANUARY |
|
Board Meeting - January 23, 2008
Review and approve Security/Access Protocols for new gate access system
Policy review and re-adoption
Award contract for Reserve Study preparation - deferred till 2009 - pending street repairs and lighting upgrades/gatehouses
Adoption of 2008 calendar
2007-2008 Reserve Projects:
o Wrought Iron Fencing along Camino Del Avion - Replacement Completed 11/07
o Landscape Drainage
o Landscape Irrigation Controllers & Cabinets - Bemus is working on pricing
o Landscape Slope Renovation - in progress with Landscape Committee
o Landscape Tree Trimming - Completed November 2007
o Street Repairs - in progress with WillDan
o Walls - Cobblestone Repair
|
| FEBRUARY |
|
No Board Meeting
Request Proposals for CPA Audit & Tax Prep
|
| MARCH |
|
No Board Meeting
Prepare Preliminary Budget draft with reserve summary
|
| APRIL |
|
Board Meeting - April 22, 2008
Review insurance coverage- renewals- 11/07
Approval of Budget and annual disclosure documents for mailing to membership
Award contract for Audit/Tax preparation proposal
|
| MAY |
|
No Board Meeting
Annual Budget Mailing by May 30th
Individual reserve allocations to Controller for new fiscal year
Begin tree trimming evaluation - Landscape Committee
|
| JUNE |
|
No Board Meeting
Board to appoint Nominating Committee
Mail Call for Candidates form to members -
Finalize date, time and location for Annual Meeting - Progressive Office
Obtain bids for professional Inspectors of Election
Fiscal Year ends June 30th
|
| JULY |
|
Board Meeting - July 8, 2008
Award contract for Inspectors of Election
Set agenda for Annual Meeting
Review Nominating Committee recommendations
New fiscal year budget starts July 1st.
CPA to begin Audit
Establish mechanism to insure quorum at annual meeting
Management company performance review
Landscape Committee to review Holiday Lighting
Drainage and Vee Ditch maintenance plan for fall -discuss with Bemus
|
| AUGUST |
|
No Board Meeting
Compile election info and forward to Inspectors for preparation of Notice and Ballots
Income Taxes filed and Financial Audit draft completed
|
| SEPTEMBER |
|
No Board Meeting
Mail Annual Meeting Notice & Ballot (at least 30 days prior to meeting)
Order new bank signature cards for annual meeting
Forward Draft Audit to Board-approval and distribution
|
| OCTOBER |
|
Annual Meeting & Election and Board Meeting - October 22, 2008
Consider legal counsel attend and update members on all new legislation
Invite Insurance Agent to attend and review all coverage/new laws
Seating of Board Officers & Establish meeting dates for upcoming year
Review Committees
Approval of Audit
Mail Audit to homeowners (prior to October 31st)
Set 2009 Project Goals with new Board
|
| NOVEMBER |
|
No Board Meeting
All insurance renewals 11/22/08
Update Board Roster and Committee List and Roster
Management Contract Renewal
|
| DECEMBER |
|
No Board Meeting
Request Reserve Study proposals
|
