| JANUARY |
|
Monument/Sign Cleaning
Approve Draft Reserve Study
Adopt New Calendar
Landscape contract Annual Performance Review
Board Meeting: Tuesday, January 20, 2011
|
| FEBRUARY |
|
Set investment plan
Insurance Policy for HOA renews
Manager Certification Disclosure
Board Meeting: February 17, 2011
|
| MARCH |
|
Preliminary Budget draft with reserve summary review (include tree trimming, landscape projects, monument)
File Secretary of State Non-Profit Status (even years)
Begin 4th of July Party planning
Quarterly legal disclosure if litigation pending
Board Meeting: March 17, 2011
|
| APRIL |
|
Approve Budget, Reserve Study, and Delinquency Policy
Present Tree Maintenance Trimming Program to Board
Evaluate irrigation/controller upgrades
Board Meeting: April 21, 2011
|
| MAY |
|
Request Audit proposals
Annual Budget Mailing by the 31st : Budget, Delinquency Policy, Reserve Summary, ADR, insurance summary, arc guidelines (required per Civil Code)
Request Election Company Proposals
Board Meeting: May 19, 2011
|
| JUNE |
|
Appoint Nomination Committee
Mail Call for Candidates form
Select Election Company
Review and approve Audit/Tax preparation proposal
Fiscal Year ends June 30th
Reserve allocations to Controller for New Year
Finalize 4th of July Party-Progressive sponsorship to assist
Board Meeting: June 16, 2011
|
| JULY |
|
Mail Annual Meeting Notice & Proxy
4th of July Party-Progressive sponsorship to assist
Implement Budget
Reallocation of reserve funds per Board approved Reserve Study
Accumulated fund transfer
Reserve Project Calendar
Lighting Contract Renews
Monument/Sign Cleaning
Order new bank signature cards for annual meeting
Board Meeting: July 21, 2011
|
| AUGUST |
|
Annual Meeting at 8 PM (3 positions in odd years, 2 positions in even years)
Prepare extra agendas, copy of previous year minutes, confirm attendance
Notice of results mail to membership within 15 days
Obtain a proposal for Halloween security
Obtain holiday lighting bids
Board Meeting: August 18, 2011
|
| SEPTEMBER |
|
Organizational Meeting
Present Proposal for Halloween patrol
Newsletter place notice to residents re: Halloween patrol
Review all established policies with the new Board (in conjunction with election)
Prepare Annual Meeting minutes and board roster
Review and approve Audit draft
Approve Holiday Lighting proposal
Tree Maintenance Program to Begin
Drainage clearing and maintenance
Board meeting: September 15, 2011
|
| OCTOBER |
|
Mail Audit to homeowners (prior to October 31st)
Provide Halloween patrol
Sign cleaning
Financial archive purge
Request Reserve Study proposals
Board meeting: October 20, 2011
|
| NOVEMBER |
|
Drainage clearing and maintenance (2nd Round reminder)
Approve Reserve Study Contractor
Board Meeting: November 17, 2011
|
| DECEMBER |
|
Board Meeting: December 15, 2011
|
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