| JANUARY |
|
Monument/Sign Cleaning
Approve Draft Reserve Study
Adopt New Calendar
Landscape contract Annual Performance Review
Quarterly standpipe monitoring performed
Board Meeting: Tuesday, January 9, 2010
|
| FEBRUARY |
|
Set investment plan
Manager Certification and Contract Disclosure
Board Meeting: February 9, 2010
|
| MARCH |
|
Preliminary Budget draft with reserve summary review (include tree trimming, landscape projects, monument)
File Secretary of State Non-Profit Status (even years)
Begin 4th of July Party planning
Quarterly legal disclosure if litigation pending
Board Meeting: March 9, 2010
|
| APRIL |
|
Approve Budget, Reserve Study, Delinquency Policy
Present Tree Maintenance Trimming Program to Board
Evaluate irrigation/controller upgrades
Quarterly standpipe monitoring performed
Board Meeting: April 13, 2010
|
| MAY |
|
Request Audit proposals
Annual Budget Mailing by the 15th: Budget, Delinquency Policy, Reserve Summary, ADR, insurance summary, arc guidelines (required per Civil Code)
Request Election Company Proposals
Board Meeting: May 11, 2010
|
| JUNE |
|
Appoint Nomination Committee
Mail Call for Candidates form
Select Election Company
Review and approve Audit/Tax preparation proposal
Fiscal Year ends June 30th
Reserve allocations to Controller for New Year
Finalize 4th of July Party-Progressive sponsorship to assist
Board Meeting: June 8, 2010
|
| JULY |
|
Mail Annual Meeting Notice & Proxy
Annual Mailing of the Architectural Guidelines
Liability and Umbrella insurance renews July 15th
4th of July Party-Progressive sponsorship to assist
Implement Budget
Reallocation of reserve funds per Board approved Reserve Study
Accumulated fund transfer
D&O Insurance renews
Reserve Project Calendar
Lighting Contract Renews
Monument/Sign Cleaning
Quarterly standpipe monitoring performed
Order new bank signature cards for annual meeting
Board Meeting: July 13, 2010
|
| AUGUST |
|
Annual Meeting at 8 PM (3 positions in odd years, 2 positions in even years)
Prepare extra agendas, copy of previous year minutes, confirm attendance
Notice of results mail to membership within 15 days
Obtain a proposal for Halloween security
Obtain holiday lighting bids
Review year of standpipe data collected
Board Meeting: August 10, 2010
|
| SEPTEMBER |
|
Organizational Meeting
Present Proposal for Halloween patrol
Newsletter place notice to residents re: Halloween patrol
Review all established policies with the new Board (in conjunction with election)
Prepare Annual Meeting minutes and board roster
Review and approve Audit draft
Approve Holiday Lighting proposal
Tree Maintenance Program to Begin
Drainage clearing and maintenance
Board meeting: September 14, 2010
|
| OCTOBER |
|
Mail Audit to homeowners (prior to October 31st)
Provide Halloween patrol
Sign cleaning
Financial archive purge
Request Reserve Study proposals
Board meeting: October 12, 2010
|
| NOVEMBER |
|
Drainage clearing and maintenance (2nd Round reminder)
Approve Reserve Study Contractor
Board Meeting: November 9, 2010
|
| DECEMBER |
|
Board Meeting: December 14, 2010
|
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