| JANUARY |
|
Monument/Sign Cleaning
Management Contract Renews
Approve Draft Reserve Study
Adopt New Calendar
New Landscape contract begins
Board Meeting: Tuesday, January 8, 2008
|
| FEBRUARY |
|
Set investment plan
Board Meeting: Monday, February 12, 2008
|
| MARCH |
|
Preliminary Budget draft with reserve summary review (include tree trimming, landscape projects, monument, water increase, and an additional landscape service)
File Secretary of State Non-Profit Status (even years)
Begin 4th of July Party planning
Board Meeting: March 11, 2008
|
| APRIL |
|
Approve Budget, Reserve Study, Delinquency Policy
Present Tree Maintenance Trimming Program to Board
Evaluate irrigation/controller upgrades
Board Meeting: April 8, 2008 RESCHEDULED FOR APRIL 7th - details
|
| MAY |
|
Request Audit proposals
Annual Budget Mailing by the 15th: Budget, Delinquency Policy, Reserve Summary, ADR, insurance summary, arc guidelines (required per Civil Code)
Request Election Company Proposals
Board Meeting: May 27, 2008
|
| JUNE |
|
Appoint Nomination Committee
Mail Call for Candidates form
Select Election Company
Review and approve Audit/Tax preparation proposal
Fiscal Year ends June 30th
Reserve allocations to Controller for new year
Finalize 4th of July Party-Progressive sponsorship to assist
Board Meeting: June 24, 2008 (Maternity)
|
| JULY |
|
Mail Annual Meeting Notice & Proxy
Annual Mailing of the Architectural Guidelines
Liability and Umbrella insurance renews July 15th
4th of July Party-Progressive sponsorship to assist
Implement Budget
Reallocation of reserve funds per Board approved Reserve Study
Accumulated fund transfer
D&O Insurance renews
Reserve Project Calendar
Lighting Contract Renews
Monument/Sign Cleaning
Order new bank signature cards for annual meeting
Board Meeting: July 22, 2008 (Maternity)
|
| AUGUST |
|
Annual Meeting at 8 PM (3 positions in odd years, 2 positions in even years)
Prepare extra agendas, copy of previous year minutes, confirm attendance
Notice of results mail to membership within 15 days
Obtain a proposal for Halloween security (George Ferguson arranged for patrol 2007 with
George Moore of Contact Security)
Obtain holiday lighting bids
Board Meeting: August 26, 2008 (Maternity)
|
| SEPTEMBER |
|
Present Proposal for Halloween patrol
Newsletter place notice to residents re: Halloween patrol
Review all established policies with the new Board (in conjunction with election)
Prepare Annual Meeting minutes and board roster
Review and approve Audit draft
Approve Holiday Lighting proposal -2008 (changes needed to specifications)
Tree Maintenance Program to Begin
Board meeting: September 23, 2008 (Maternity - transition meeting)
|
| OCTOBER |
|
Mail Audit to homeowners (prior to October 31st)
Provide Halloween patrol
Sign cleaning
Drainage clearing and maintenance
Financial archive purge
Request Reserve Study proposals
Board meeting: October 14, 2008
|
| NOVEMBER |
|
Drainage clearing and maintenance
Approve Reserve Study Contractor
Board Meeting: November 4, 2008
|
| DECEMBER |
|
Board Meeting:December 9, 2008
|
| FUTURE PROJECTS |
|
|
