| JANUARY |
|
Implement new budget/project this year's reserve projects
Financial audit to begin
No BARK newsletter
Re-allocation of Reserve Fund/Accumulated Fund Balance
Pool entry sidewalk project prior to swim season
Proposal for aeration/fertilization at Park
Approve Annual Calendar
Organizational Meeting
Review policies with new board members
Board of Directors meeting - Tuesday, January 19, 2010
|
| FEBRUARY |
|
Obtain pool monitors proposals (include lifeguard & monitors)
Agenda- begin discussions re: pool heat
Board of Directors meeting- February 16, 2010
|
| MARCH |
|
Deadline to install effluent gauges (OCHO)
Select pool monitor service-to begin Spring Break/ then weekends until school is out, then full time until school resumes
*Member Billing Approval of financial audit/taxes filed
Member delinquency review
Bill Bark advertisers for 2nd quarter: May, June July
Aeration/Fertilization at Park turf area
Semi-annual tot lot steam cleaning
Pool contract renews
Maintenance of the pool furniture (tightening bolts, etc)
Review the Easter Maintenance Policy with BOD & Committee
Annual Manager Certification Disclosure and Contract Adjustment
Board of Directors meeting- March 16, 2010 CHANGED to MARCH 9th
|
| APRIL |
|
Pool season-heater to be turned on-Spring break-increase janitorial 5/1
Clean lounge chairs on pool deck for Spring break
Audit to be mailed to all homeowners prior to 30th
Event Planning Calendar
Westbrooke to trim Melalucas at entries per contract (March/April)
Obtain proposal for annual tot lot inspection
Architectural Guideline mailing - required each year.
Financial archive purge
Board of Directors meeting- April 20, 2010
|
| MAY |
|
Obtain bids for reserve study
Landscape contract renews
Movies in the Park Schedule Begins
Send Gators - Reminder of Pool Responsibilities as condition of use
Board of Directors meeting- May 18, 2010
|
| JUNE |
|
Select reserve study contractor
*Member Billing Secretary of State Non Profit filing: odd years
Member delinquency review
Janitorial contract renews
Swim Team's Fourth of July Party- Ask Landscapers to turn off park water
Movies in the Park
Annual Tot Lot inspection
Board of Directors meeting- June 15, 2010
|
| JULY |
|
Bill Bark advertisers for 3rd / 4th quarters: Sept., Oct., Nov., Dec.
Prepare draft of Pro-Forma Budget for 2010
Obtain tree trimming bids-park area
Annual Greentree Campout in the Park/irrigation reminder
Movies in the Park: irrigation reminder
Board meeting: meeting- July 20, 2010
|
| AUGUST |
|
Obtain bids from Election Companies
Request Holiday Lighting Bids (with all four locations only north side has outlets)
Confirm if owners at 4061 Northpark & 4321 Fireside will participate w/ holiday lighting
No BARK newsletter
Evaluation of tree trimming bids
Budget Meeting Only - August 17, 2010
|
| SEPTEMBER |
|
Appoint Nominating Committee for Annual Election
*Member Billing Send Board candidacy application with billing
Semi-annual tot lot steam cleaning
Pool season ends - pool heater off- 10/31
Decrease janitorial service
Approve Holiday Lighting Company
Member delinquency review
Select Election Company
Thatch & Annual Rye performed in 2009
Board of Directors meeting- September 21, 2010
|
| OCTOBER |
|
Obtain approval for budget and all 1365 policies
Request proposals for year end CPA services
Mail Election notices/proxies/ballots/candidacy statements (stamped return)
Notify owners at 4061 Northpark and 4321 Fireside of holiday light install
Landscaper to trim all block end community trees
Board of Directors meeting- October 19, 2010
|
| NOVEMBER |
|
Select CPA to perform audit
Mail budget, delinquency policy, reserve study, ADR by Nov 1- 30th
Member delinquency review
Remind Bark Committee to print billing notice
Prepare extra agendas, copy of previous year annual minutes and confirm attendance
Annual Election
Results notice to membership within 15 days of annual meeting
Board of Directors meeting- November 16, 2010
|
| DECEMBER |
|
Prepare annual minutes and update board roster
Fiscal year end 12/31
*Member Billing Happy Holidays! No Board Meeting
Bill Bark advertisers for first quarter -Feb/Mar/April
Reserve allocations to Controller for New Year
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