| JANUARY |
|
Approve Annual Calendar
Select reserve study contractor (approved ARS 9/13/11)
Preliminary Budget Preparation -prepare 5 years history w/annual figures
Appoint Nominating Committee/Election Committee
Obtain and present Inspector of Election proposals (requested for February meeting)
Legal-Legislation Update, Legal Counsel present?
Invite Insurance Agent to attend, renewal of policies-March
Board Meeting Date: 1/10/12 Trinity Lutheran Church
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| FEBRUARY |
|
Annual Roadway Inspection-Approved Slurry Seal to be scheduled for early Spring
Obtain approval for budget and budget package
Send out Candidacy form with March newsletter
Obtain audit/tax proposals
Secretary of State filing, even years
Board Meeting Date: 2/14/12 Trinity Lutheran Church
Send work order to adjust gate timers for daylight savings time beginning 3/11/12
|
| MARCH |
|
Inspectors mail secret ballot, two envelopes, voting instructions and
Notice of Annual Meeting- print voter registration list same day-mail March end
Present and approve audit/tax preparation proposal
Insurance policies renew 3/08/12
Mail budget, delinq. policy, reserve study by 31st
Annual Management Certification Disclosure
Management Contract Negotiation (no auto) contract increase on hold-4/20/12
Annual color change for front entry planters
Board Meeting: Date: 3/13/12 Trinity Lutheran Church
|
| APRIL |
|
Board Meeting Date: 4/10/12 Trinity Lutheran Church
|
| MAY |
|
Fiscal year begins
Implement new budget; present new reserve fund balances
Annual Meeting of the Members
After meeting: prep minutes for review in June, make new Board roster and send to all at Progressive, Prepare send notice results within 15 days of election
New Bank Signature Cards
Annual Policies review and re-adoption (email, cease and desist, committee appointments, FYI section)
Review Reserve Projects, Reserve items to schedule for 2012-13: access gate operators, landscape replacement/renovations, guardhouse counters and drawers replacement, painting perimeter wrought iron pedestrian gates (vehicle gates and corresponding pedestrian gates painted by Fence Pros in Spring 2011)
Audit to begin
Board Meeting Date: 5/08/12 Trinity Lutheran Church
|
| JUNE |
|
Committee reconfirmations
Annual Perimeter Fence Inspection (all replaced 2011)
Board Meeting Date: 6/12/12 Trinity Lutheran Church
|
| JULY |
|
Taxes filed
Present draft audit to Board and obtain signatures on Representation letter
Annual color Change for front entry planters
Board Meeting Date: 7/10/12 Trinity Lutheran Church
|
| AUGUST |
|
Review current tree trimming proposal in relation to the Landscape Renovation program- establish fall trimming work order
Audit to be mailed to all homeowners prior to 30th
Inform Coast to schedule V ditch cleaning for fall months
Board Meeting Date: 8/14/12 Trinity Lutheran Church
|
| SEPTEMBER |
|
Obtain Holiday Lighting proposals (no The Christmas Light Pros)
Board Meeting Date: 9/11/12 Trinity Lutheran Church
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| OCTOBER |
|
Board Meeting Date: 10/09/12 Trinity Lutheran Church
Send work order to adjust gate timers for daylight savings time changing 11/4/12
|
| NOVEMBER |
|
Guard Holiday Recognition
Obtain bids for reserve study
Annual color change for front entry planters
Board Meeting Date: 11/13/12 Trinity Lutheran Church
|
| DECEMBER |
|
Board Meeting Date: 12/11/12 Trinity Lutheran Church
Bye for Holidays?
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