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2018 Annual Calendar

*ACC meetings are usually the last Monday of each month - 8:00 a.m. at a Committee member's home.

Please note that Association meetings are subject to change. Please refer to your most recent newsletter or contact Progressive for updated information.

JANUARY 2018

Board meeting: January 9, 2018 (TUESDAY due to Football game) - McLeish home
Saturday, January 13th - 9AM Town Forum meeting
at St. Anne’s School, 32451 Bear Brand Road, Laguna Niguel
. . . . MBA Board, Plan A team & attorneys to answer outstanding homeowner questions and provide more clarity to all.
Adjust CPI for Beach Club road use fees
Send reminder to Beach Club for $50k payment
Audit to be mailed to all homeowner prior to 30th
Send ground rent late letters once delinquent list from PF Consultants is received
In even years - begin planning for vehicle decal replacement in spring Prepare Annual Membership Directory information to send to Printex
Directory distribution to membership
Bay Banter article about leasehold and ownership transfers needing consents
Financial archive purge
FEBRUARY

Board meeting: February 12, 2018 - Sampedro home

Special Meeting Clarification - Association's Special Meeting of the Members is scheduled for Tuesday, February 13, 2018, at 6:00 pm. The Agenda for this meeting will be sent to the members prior to the meeting date. Meeting Notice Details - 39k

Adjust CPI for Beach Club ground rent payments
Emergency Drill
Make arrangements for Annual Meeting in September
Obtain bids for reserve study
2018: add to Agenda- Nearing 2020 issues

MARCH

Board meeting: March 12, 2018-– O'Connell home
Select reserve study contractor
Select inspector of elections
Follow up on receipt of Beach Club financial reports from prior fiscal year
Manager disclosure and contract adjustment
*Quarterly Billing
APRIL

Board meeting: April 9, 2018 - Rayfield home
Discuss 4th of July guard staffing
Send ground rent late letters once delinquent list from PF Consultants is received
Asphalt project, annual update from Labelle Marvin
Publish the neighbor to neighbor article in the Bay Banter annually
Appoint a 4th of July Committee
2018-Renewal of the Beach Maintenance Permit required

MAY

Board meeting: May 14, 2018 - DeYoung home
Kick-Off Summer Community Cocktail Party - Sunday, May 20th, 4:00 pm - 6:00 pm, Monarch Bay Club
File Statement for Non-Profit Status
Annual playground equipment inspection
Approve reserve study                          
JUNE

Board meeting: June 11, 2018 - Stauff home
Send notice of annual meeting/Candidacy Statement
Emergency Drill-
Budget preparation
Change guardhouse telephone number
*Quarterly Billing
JULY

Board meeting: July 9, 2018 - Kazarian home
Obtain approval for budget and delinquency policy
Send ground rent late letters once delinquent list from PF Consultants is received
Insurance renewal in September/invite agent to attend
Obtain bids for holiday lighting – Garrett Electric
Issue Summer Bonus to Guards

AUGUST

Board meeting: August 13, 2018 - Winterhalter home
Emergency Drill: August 27, 2016
Select CPA to perform audit
Approve bid for holiday lighting
Inspectors to mail proxy/ballot for annual meeting
Mail budget, delinquency policy and reserve study
SEPTEMBER

Board meeting: September 10, 2018 - McLeish home
Board to approve annual storm drain video/cleaning by SCWD
Insurance policy package renewal
Send V-Ditch cleaning reminder letter
Thank you gifts to Kelli and Paul at the Beach Club for summer efforts
Determine if gifts are needed for outgoing Board Members at Annual Meeting
Annual meeting: September 29, 2018 – location TBD
*Quarterly Billing
OCTOBER

Board meeting: October 8, 2018 - Burke home
Annual Assessment Billing due
Send ground rent late letters once delinquent list from PF Consultants is received
Morten Bay Fig tree trimming to be done before holiday lights in mid-November
New bank signature cards
Fiscal year begins, implement new budget
Audit to begin
NOVEMBER

Board meeting: November 12, 2018 - Sampedro home
Review reserve projects for this fiscal year
When scheduling the Jan meeting, schedule for 2nd Tuesday due to football game
Issue Holiday Bonus to Guards
Issue Holiday Bonus to O’Connell Supervisor-crew

DECEMBER 2018

Board meeting: Cancelled in December
Taxes files by December 15th
Audit mailing prior to January end
Directory preparation form to members
Notify Beach Club of C.P.I increase effective January 1st
*Quarterly Billing


Be sure to also check the Monarch Bay Beach Club website!



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