| JANUARY |
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Fiscal year begins
Implement new budget
Calendar readoption
Reserve/accumulated fund balance reconciliation
Audit to begin
Legal Counsel-Legislative Update- none
Management Contract renews 1/15
Annual Management Certification Disclosure
Review Reserve Projects
Reserve items to schedule for 2011: Irrigation Controllers and tree trimming
Board Meeting: 1/20/11 Newport Coast Community Center
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| FEBRUARY |
|
Annual Roadway Inspection
Committee and inspections with contractors
Board Meeting: 2/17/11 Newport Coast Community Center
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| MARCH |
|
Taxes filed
Review Architectural Guidelines for revisions and subsequent mailing for comment
Schedule with Harvest, spring HaHa Fence/Area inspection- prior to mandatory fuel mod clearing to be
. . . . . completed by May 31st
Board Meeting: 3/17/11 Newport Coast Community Center
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| APRIL |
|
Audit to be mailed to all homeowners prior to 30th
Obtain Inspector of Election proposals
Appoint Nominating Committee/Election Committee
Finalize Annual Meeting location and date
Fuel Modification Area clearing (approx $8500)and vacant lot weeding- review (bill back to h/o) due by 5/31
Board Meeting: 4/21/11 Newport Coast Community Center
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| MAY |
|
Approve proposal for Inspectors of Election
Send Candidacy Statement forms (w/ June newsletter)
Board Meeting: 5/19/11 Newport Coast Community Center
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| JUNE |
|
Secretary of State filing, odd years
Obtain bids for reserve study
Provide labels to Inspector of Election for Annual Election notice and secret ballot mailing
Board Meeting: 6/16/11 Newport Coast Community Center
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| JULY |
|
Select reserve study contractor
Prepare for meeting- confirm with Inspectors of Election
Prepare for extra ballots and double envelopes, prepare meeting notebook w/ minutes from last annual
. . . . . meeting, Inspectors report, sign in sheet, prep agenda and copy- send a copy to inspectors
Board Meeting: Date: 7/21/11 Newport Coast Community Center
|
| AUGUST |
|
Approve insurance renewal/invite agent to attend
Preliminary Budget Preparation
Annual Meeting: 3rd Thursday of the month
After meeting: prep minutes for review in Sept., make new Board roster and send to all at Progressive,
. . . . . Prepare send notice results within 15 days of election
New Signature Cards
Coral Tree Trimming (51-annuallyp: ) and New Zealand Christmas Trees (210-annually-last done 09/2008-$6000,
. . . . . 7/09=$5120, 10/10= $7,350 )
Board Meeting: 8/18/11 Newport Coast Community Center
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| SEPTEMBER |
|
Budget review
Fuel Mod clearing ($8700) and vacant lot review
Request of Harvest to perform HaHa Fence/Area Inspection to include v ditches
Reserve Expenditures: review and schedule trimming of all Pine trees (337) odd years (last trimmed,
. . . . . Fall of 2007- $15,165.00, Fall-2009, $15,165)
Board Meeting: Date 9/15/11 Newport Coast Community Center
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| OCTOBER |
|
Obtain approval for budget and budget package
Insurance Renews 10/18
Obtain audit proposals
Board Meeting: 10/20/11 Newport Coast Community Center
|
| NOVEMBER |
|
Select CPA to perform audit
Mail budget, delinq. policy, reserve study by 15th
Policy review (email, cease and desist, committee appointments, FYI section) Service Providers
. . . . .Holiday Recognition Consideration
Board Meeting: Date 11/17/11 Newport Coast Community Center
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| DECEMBER |
|
Board Meeting: 12/15/11 Newport Coast Community Center
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*Quarterly legal disclosure if pending litigation
NOTES: Steve Craig stores three of the Association's green, decorative street light posts at his company's warehouse as well as three street light globes. Location: 4325 Prado Rd., #107, Corona, CA 91720
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