Pelican Crest Community Association General Information
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Events Calendar
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CCRs, Rules and Regulations and By-Laws
Community Newsletters & Archived Minutes of Board Meetings
Pelican Crest Community Association
Contact / Maintenancemaintenance and service requestContact information
Annual Calendar 2010
*Please note that Association meetings are subject to change. Please refer to your most recent newsletter or contact Progressive for updated information.

DECEMBER 2009
Reserve Contribution distribution to Accounting
Board Meeting: 12/17/09 if needed- Newport Coast Community Center

JANUARY 2010
Fiscal year begins
Implement new budget
Calendar readoption
Reserve/accumulated fund balance reconciliation
Audit to begin
Legal Counsel-Legislative Update- none
Management Contract renews 1/15
Annual Management Certif. Disclosure and Management Contract Adjustment FYI
Review Reserve Projects
Reserve items to schedule for 2010: Irrigation Controllers, monument lighting and tree trimming
Board Meeting: 1/21/10 Newport Coast Community Center
FEBRUARY
Annual Roadway Inspection
Committee and inspections with contractors
Board Meeting: 2/18/10 Newport Coast Community Center
MARCH
Taxes filed
Review Architectural Guidelines for changes and mailing
Schedule with Harvest, spring HaHa Fence/Area inspection- prior to mandatory fuel mod clearing to be completed by May 31st.
Board Meeting: 3/18/10 Newport Coast Community Center
APRIL
Audit to be mailed to all homeowners prior to 30th
Obtain Inspector of Election proposals
Appoint Nominating Committee/Election Committee
Finalize Annual Meeting location and date
Fuel Modification Area clearing (approx $8500) and vacant lot weeding- review (bill back to h/o) due by 5/31
Board Meeting: 4/15/10 Newport Coast Community Center
MAY
Approve proposal for Inspectors of Election
Send Candidacy Statement forms (w/ June newsletter)
Board Meeting 5/20/10 Newport Coast Community Center
JUNE
Secretary of State filing, odd years
Obtain bids for reserve study
Inspectors designate location for ballot return
Mail secret ballot, two envelopes, voting instructions and
Notice of Annual Meeting- print voter registration list same day
Coral Tree Trimming (51)- Review for annual trimming (last done 09/2008-$6000, 7/09=$5120)
Board Meeting: 6/17/10 Newport Coast Community Center
JULY
Select reserve study contractor
Prepare for meeting- confirm with Inspectors of Election
Prepare for extra ballots and double envelopes, prepare meeting notebook w/ minutes from last annual meeting, Inspectors report, sign in sheet, prep agenda and copy- send a copy to inspectors
Board Meeting: Date: 7/15/10 Newport Coast Community Center
AUGUST
Approve insurance renewal/invite agent to attend
Preliminary Budget Preparation
Annual Meeting: 3rd Thursday of the month
After meeting: prep minutes for review in Sept., make new Board roster and send to all at Progressive, Prepare send notice results within 15 days of election
New Signature Cards
Board Meeting: 8/19/10 Newport Coast Community Center
SEPTEMBER
Budget review
Fuel Mod clearing ($8700) and vacant lot review
Request of Harvest to perform HaHa Fence/Area Inspection to include v ditches
Reserve Expenditures: review and schedule trimming of all Pine trees (337) odd years (last trimmed, Fall of 2007- $15,165.00, Fall-2009, $15,165)
Board Meeting: Date 9/16/10 Newport Coast Community Center
OCTOBER
Obtain approval for budget and budget package
Insurance Renews 10/18
Obtain audit proposals
Board Meeting: 10/21/10 Newport Coast Community Center
NOVEMBER
Select CPA to perform audit
Mail budget, delinq. policy, reserve study by 15th
Policy review (email, cease and desist, committee appointments, FYI section)
Guard Holiday Recognition
Board Meeting: Date 11/18/10 Newport Coast Community Center
DECEMBER
Board Meeting: 12/16/10 Newport Coast Community Center