| DECEMBER 2009 |
|
Reserve Contribution distribution to Accounting
Board Meeting: 12/17/09 if needed- Newport Coast Community Center
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| JANUARY 2010 |
|
Fiscal year begins
Implement new budget
Calendar readoption
Reserve/accumulated fund balance reconciliation
Audit to begin
Legal Counsel-Legislative Update- none
Management Contract renews 1/15
Annual Management Certif. Disclosure and Management Contract Adjustment FYI
Review Reserve Projects
Reserve items to schedule for 2010: Irrigation Controllers, monument lighting and tree trimming
Board Meeting: 1/21/10 Newport Coast Community Center
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| FEBRUARY |
|
Annual Roadway Inspection
Committee and inspections with contractors
Board Meeting: 2/18/10 Newport Coast Community Center
|
| MARCH |
|
Taxes filed
Review Architectural Guidelines for changes and mailing
Schedule with Harvest, spring HaHa Fence/Area inspection- prior to mandatory fuel mod clearing to be completed by May 31st.
Board Meeting: 3/18/10 Newport Coast Community Center
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| APRIL |
|
Audit to be mailed to all homeowners prior to 30th
Obtain Inspector of Election proposals
Appoint Nominating Committee/Election Committee
Finalize Annual Meeting location and date
Fuel Modification Area clearing (approx $8500) and vacant lot weeding- review (bill back to h/o) due by 5/31
Board Meeting: 4/15/10 Newport Coast Community Center
|
| MAY |
|
Approve proposal for Inspectors of Election
Send Candidacy Statement forms (w/ June newsletter)
Board Meeting 5/20/10 Newport Coast Community Center
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| JUNE |
|
Secretary of State filing, odd years
Obtain bids for reserve study
Inspectors designate location for ballot return
Mail secret ballot, two envelopes, voting instructions and
Notice of Annual Meeting- print voter registration list same day
Coral Tree Trimming (51)- Review for annual trimming (last done 09/2008-$6000, 7/09=$5120)
Board Meeting: 6/17/10 Newport Coast Community Center
|
| JULY |
|
Select reserve study contractor
Prepare for meeting- confirm with Inspectors of Election
Prepare for extra ballots and double envelopes, prepare meeting notebook w/ minutes from last annual meeting, Inspectors report, sign in sheet, prep agenda and copy- send a copy to inspectors
Board Meeting: Date: 7/15/10 Newport Coast Community Center
|
| AUGUST |
|
Approve insurance renewal/invite agent to attend
Preliminary Budget Preparation
Annual Meeting: 3rd Thursday of the month
After meeting: prep minutes for review in Sept., make new Board roster and send to all at Progressive, Prepare send notice results within 15 days of election
New Signature Cards
Board Meeting: 8/19/10 Newport Coast Community Center
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| SEPTEMBER |
|
Budget review
Fuel Mod clearing ($8700) and vacant lot review
Request of Harvest to perform HaHa Fence/Area Inspection to include v ditches
Reserve Expenditures: review and schedule trimming of all Pine trees (337) odd years (last trimmed, Fall of 2007- $15,165.00, Fall-2009, $15,165)
Board Meeting: Date 9/16/10 Newport Coast Community Center
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| OCTOBER |
|
Obtain approval for budget and budget package
Insurance Renews 10/18
Obtain audit proposals
Board Meeting: 10/21/10 Newport Coast Community Center
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| NOVEMBER |
|
Select CPA to perform audit
Mail budget, delinq. policy, reserve study by 15th
Policy review (email, cease and desist, committee appointments, FYI section)
Guard Holiday Recognition
Board Meeting: Date 11/18/10 Newport Coast Community Center
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| DECEMBER |
|
Board Meeting: 12/16/10 Newport Coast Community Center
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