Pelican Crest Community Association General Information
Community Amenities
Events Calendar
Useful community contacts and phone numbers
CCRs, Rules and Regulations and By-Laws
Community Newsletters & Archived Minutes of Board Meetings
Pelican Crest Community Association
Contact / Maintenancemaintenance and service requestContact information
Annual Calendar 2008

JANUARY
Fiscal year begins
Implement new budget
Calendar readoption
Audit to begin
Review Reserve Projects
Reserve/accumulated fund balance reconciliation
Legal Counsel-Legislative Update
Publish Agenda for next month
Board Meeting: 1/24/08 Newport Coast Community Center
FEBRUARY
Annual Roadway Inspection-pending
Committee and inspections with contractors
Fuel Modification Area clearing (approx $8500) and vacant lot weeding- review (bill back to h/o)
Publish Agenda for next month
Board Meeting: 2/21/08 Newport Coast Community Center
Board meeting date change to 2/26 at 1 Oceancrest
MARCH
Taxes filed-pending
Review Architectural Guidelines for changes and mailing -pending
Secretary of State filing - last filed 3/31/06
Request of Bemus to perform a HaHa Fence/Area inspection
Publish Agenda for next month
Review Coral Trees (51) for annual trimming- trim by May (last done 9/07-$6000
Board Meeting: 3/18/08 Newport Coast Community Center
APRIL
Audit to be mailed to all homeowners prior to 30th
Obtain inspector of election proposals
Appoint Nominating Committee/Election Committee
Finalize Annual Meeting location and date
Financial Archive Purge
Board Meeting: 4/17/08 Newport Coast Community Center
MAY
Approve proposal for Inspectors of Election
Send Candidacy Statement forms
Board Meeting: 5/15/08 Newport Coast Community Center
Board Meeting changed to 5/13/08 - homeowner forum at 6:30 p.m. - held at 1 Oceancrest.
JUNE
Obtain bids for reserve study
Inspectors designate location for ballot return
Mail secret ballot, two envelopes, voting instructions and
Notice of Annual Meeting- print voter registration list same day
Coral Tree Trimming Review
Board Meeting: 6/19/08 Newport Coast Community Center
Board meeting changed to 6/26 at 1 Oceancrest
JULY
Select reserve study contractor
Prepare for meeting- confirm with inspectors: ballot box needed?
Prepare for extra ballots and double envelopes, prepare meeting notebook w/ minutes from last annual meeting, Inspectors report, sign in sheet, prep agenda and copy- send a copy to inspectors
Board Meeting: Date: 7/17/07 Newport Coast Community Center
AUGUST
Approve insurance renewal/invite agent to attend
Preliminary Budget Preparation
Annual Meeting: 3rd Thursday of the month
After meeting: prep minutes for review in Sept., make new Board roster and send to all at Progressive, Prepare send notice results within 15 days of election
New Signature Cards
Board Meeting: 8/21/08 Newport Coast Community Center
SEPTEMBER
Budget review
Fuel Mod clearing ($8700) and vacant lot review
Request of Bemus to perform HaHa Fence/Area Inspection
Review and schedule trimming of all Pine trees (337) odd years (to be trimmed- Fall 2007)
Note: $15,165 approved on 3/15/07 for trimming of Pines to be completed in the Fall of 2007.
Board Meeting: Date 9/18/08 Newport Coast Community Center
OCTOBER
Obtain approval for budget and budget package
Insurance Renews 10/18
Obtain audit proposals
Board Meeting: 10/16/08 Newport Coast Community Center
NOVEMBER
Select CPA to perform audit
Mail budget, delinq. policy, reserve study by 15th
Policy review (email, cease and desist, committee appointments, FYI section) Guard Holiday Recognition
Board Meeting: Date 11/20/08 Newport Coast Community Center
DECEMBER
Reserve Contribution distribution to Accounting
Board Meeting: 12/18/08 if needed- Newport Coast Community Center