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Pelican Crest Community Association
Contact / Maintenancemaintenance and service requestContact information
Annual Calendar 2011
*Please note that Association meetings are subject to change. Please refer to your most recent newsletter or contact Progressive for updated information.

JANUARY
Fiscal year begins
Implement new budget
Calendar readoption
Reserve/accumulated fund balance reconciliation
Audit to begin
Legal Counsel-Legislative Update- none
Management Contract renews 1/15
Annual Management Certification Disclosure
Review Reserve Projects
Reserve items to schedule for 2011: Irrigation Controllers and tree trimming
Board Meeting: 1/20/11 Newport Coast Community Center
FEBRUARY
Annual Roadway Inspection
Committee and inspections with contractors
Board Meeting: 2/17/11 Newport Coast Community Center
MARCH
Taxes filed
Review Architectural Guidelines for revisions and subsequent mailing for comment
Schedule with Harvest, spring HaHa Fence/Area inspection- prior to mandatory fuel mod clearing to be
. . . . . completed by May 31st
Board Meeting: 3/17/11 Newport Coast Community Center
APRIL
Audit to be mailed to all homeowners prior to 30th
Obtain Inspector of Election proposals
Appoint Nominating Committee/Election Committee
Finalize Annual Meeting location and date
Fuel Modification Area clearing (approx $8500)and vacant lot weeding- review (bill back to h/o) due by 5/31
Board Meeting: 4/21/11 Newport Coast Community Center
MAY
Approve proposal for Inspectors of Election
Send Candidacy Statement forms (w/ June newsletter)
Board Meeting: 5/19/11 Newport Coast Community Center
JUNE
Secretary of State filing, odd years
Obtain bids for reserve study
Provide labels to Inspector of Election for Annual Election notice and secret ballot mailing
Board Meeting: 6/16/11 Newport Coast Community Center
JULY
Select reserve study contractor
Prepare for meeting- confirm with Inspectors of Election
Prepare for extra ballots and double envelopes, prepare meeting notebook w/ minutes from last annual
. . . . . meeting, Inspectors report, sign in sheet, prep agenda and copy- send a copy to inspectors
Board Meeting: Date: 7/21/11 Newport Coast Community Center
AUGUST
Approve insurance renewal/invite agent to attend
Preliminary Budget Preparation
Annual Meeting: 3rd Thursday of the month
After meeting: prep minutes for review in Sept., make new Board roster and send to all at Progressive,
. . . . . Prepare send notice results within 15 days of election
New Signature Cards
Coral Tree Trimming (51-annuallyp: ) and New Zealand Christmas Trees (210-annually-last done 09/2008-$6000,
. . . . . 7/09=$5120, 10/10= $7,350 )
Board Meeting: 8/18/11 Newport Coast Community Center
SEPTEMBER
Budget review
Fuel Mod clearing ($8700) and vacant lot review
Request of Harvest to perform HaHa Fence/Area Inspection to include v ditches
Reserve Expenditures: review and schedule trimming of all Pine trees (337) odd years (last trimmed,
. . . . . Fall of 2007- $15,165.00, Fall-2009, $15,165)
Board Meeting: Date 9/15/11 Newport Coast Community Center
OCTOBER
Obtain approval for budget and budget package
Insurance Renews 10/18
Obtain audit proposals
Board Meeting: 10/20/11 Newport Coast Community Center
NOVEMBER
Select CPA to perform audit
Mail budget, delinq. policy, reserve study by 15th
Policy review (email, cease and desist, committee appointments, FYI section) Service Providers
. . . . .Holiday Recognition Consideration
Board Meeting: Date 11/17/11 Newport Coast Community Center
DECEMBER
Board Meeting: 12/15/11 Newport Coast Community Center
*Quarterly legal disclosure if pending litigation

NOTES: Steve Craig stores three of the Association's green, decorative street light posts at his company's warehouse as well as three street light globes. Location: 4325 Prado Rd., #107, Corona, CA 91720