| JANUARY |
|
Gate Code Change (Annually) ~ Changed in December, 2012 (5499)
Adopt 2013 Annual Calendar - Approved.
Approve Reserve Study - Proposal received and approved.
Tree Policy (Goal) - Reviewed and tabled until March.
Basketball Hoop Rule | Overcrowding on Street (Goal) - add to March agenda
Legislative Updates - On agenda and reviewed.
WQMP Annual Compliance Regulation Form
Approve Inspector of Election Proposal
Discuss HOA Insurance Policy Renewal - The BOD is fine with the coverage and does not need to meet with the agent.
Board of Directors Meeting: January 16, 2013
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| FEBRUARY |
|
Receive the draft reserve study
Begin Draft Budget
Board of Directors Meeting: Extra Meeting - Billable
|
| MARCH |
|
Obtain tree specs for trimming program, send out to bid
Request for candidacy in March billing
File Secretary of State Non-Profit Status
Order New bank Signature Cards for Annual Meeting
Basketball Hoop Rule / Overcrowding on Street
Insurance renews in April.
Board of Directors Meeting: March 20, 2013
|
| APRIL |
|
Request Audit proposals
Board of Directors Meeting: Extra Meeting - Billable
|
| MAY |
|
Mail Annual Meeting Notice & Ballot to Membership
Review Draft Budget
Review tree trim bids at Board meeting
Manager Certification Disclosure
Approve Audit Proposals
Annual Budget Noting Mailing to Membership by June 30th: Budget, Delinquency Policy, Reserve Summary, ADR, insurance summary, arc guidelines (required per Civil Code)
Board of Directors Meeting: May 15, 2013
|
| JUNE |
|
Election Month
Notice of Results to members within 15 days
Prepare Annual Meeting Minutes
Mail Budget to Membership (June 30th)
Board of Directors Meeting: June 19, 2013 - Annual Meeting
|
| JULY |
|
Fiscal Year ends July 31st
Reallocation of reserve funds per Board approved Reserve Study
Reserve allocations to Controller for New Year
Adjourned Annual Meeting (if needed):
Review all established policies with the new Board (in conjunction with election) ~ On-Going
Board of Directors Meeting: July 17, 2013
|
| AUGUST |
|
Implement Budget
Reserve Project Calendar
Obtain tree trimming bids and schedule work for winter
Obtain Holiday Lighting Proposals
Receive draft audit and place on September agenda.
Board of Directors Meeting: Extra Meeting - Billable
|
| SEPTEMBER |
|
Review and approve draft audit
Approve holiday lighting proposal
Approve tree trimming bids
Drainage clearing and maintenance
Accumulated Fund Transfer on Agenda
Financial Archive Purge on Agenda
Request Inspector of Election Proposal
Board of Directors Meeting: September 18, 2013
|
| OCTOBER |
|
Board of Directors Meeting: Extra Meeting - Billable
|
| NOVEMBER |
|
Request Reserve Study Proposals
Mail Audit to homeowners
Drainage clearing and maintenance (2nd Round reminder)
Invite Insurance Agent to Meeting
Select Reserve Contractor
Board of Directors Meeting: November 20, 2013
|
| DECEMBER |
|
Board of Directors Meeting: Bye - Happy Holidays!!!
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*Review for quarterly legal disclosure with any pending litigation
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