| JANUARY |
|
Board Meeting - January 17, 2012
Set 2012 Goals, Adopt 2012 Calendar and add Special Events for 2012
New fiscal year reserve fund balance-re-allocations
Fiscal year begins-January 1, 2012 - implement new budget
Approve Inspectors of Election proposal
Assess storm drains/filters and obtain bids for semi-annual cleaning
Annual meeting plan
Set forth reserve project plan for year
. . . . Pool deck caulking (prior to 2012 season opening)
. . . . Clubhouse water heater (2012)
. . . . Asphalt repairs (spring 2012)
. . . . Asphalt slurry seal (spring 2012)
. . . . Clubhouse furnishings/benches (2013)
. . . . Painting - Interior/light poles/woodwork/wrought iron (2013)
. . . . Pool filters (2013)
. . . . Pool area furniture (2013)
|
| FEBRUARY |
|
Board Meeting - Bye
Annual meeting mailing
|
| MARCH |
|
Board Meeting and Annual Meeting- March 20, 2012
Annual Meeting of the Membership & Election of Directors (cumulative
voting when 3 seats open/straight voting when 2 seats open)
Notice homeowners of annual meeting results within 15 days
Increase janitorial service for pool season-include Sunday service
Increase pool service to three days per week
Consider pool monitor for high season/monitoring of pool use/rules to Labor Day
Pool heat to be turned on-Spring Break-thorough furniture cleaning
Audit Draft for approval; taxes signed and filed
Request Reserve Study Proposals
Annual Manager Certification Disclosure
Approve storm drains/filters cleaning bid
Begin Fourth of July event planning - Movies in the Park
Discussion of Social Event in June
|
| APRIL |
|
Board Meeting - Bye
Adjourned Annual Meeting, if needed
Mailing of Audit to owners prior to April 30th
|
| MAY |
|
Board Meeting - May 15, 2012
Policy Review with new Board Members
Approve Reserve Study proposals
Schedule tot lot inspection
|
| JUNE |
|
Board Meeting - Bye
Filing of Non-profit status with State (even years)
|
| JULY |
|
Board Meeting - July 17, 2012
Check pool furniture for cleaning mid-summer
Begin preliminary budget preparation
Assess storm drains/filters and obtain bids for semi-annual cleaning
Invite Insurance Agent to September meeting for renewal/coverage review
Request for tree trimming bids
|
| AUGUST |
|
No Board Meeting - Bye
|
| SEPTEMBER |
|
Board Meeting - September 18, 2012
Budget and 1365 documents approval
Consider pool heat to be turned off Halloween/Thanksgiving?
Reduce janitorial services to low season services
Reduce pool service to low season when pool heat is turned off
Review insurance renewals- Invite agent to attend meeting
Approve annual tree trimming project
Approve storm drains/filters cleaning bid
Consider professional holiday lighting at monument areas
Insurance policy renewal - October
Obtain audit bids
|
| OCTOBER |
|
Board Meeting - Bye
Mailing of budget and approved 1365 documents to owners prior to Nov. 30th
Check all lighting/pool for daylight savings time adjustments
|
| NOVEMBER |
|
Board Meeting - November 20, 2012
Select audit/tax preparation bids
Begin planning for Annual Meeting/Election-March 2013
Clubhouse HVAC Preventative Maintenance
|
| DECEMBER |
|
Board Meeting - Bye
Send Candidacy Forms for Election of Directors w/billing statement
Obtain bids for Annual Election handling
Provide Controller all reserve funding monthly breakdown allocations
|
*Note- add legal disclosure quarterly if applicable-none presently
|
