| JANUARY |
|
Board Meeting: January 13, 2011 -Executive Session Only/Hearings
Fiscal year begins/Implement new budget
Individual Reserve Allocations to Controller for new year
Re-allocation of Reserve Fund/Accumulated Fund Balance
CPA's financial audit to begin
Plan Annual Meeting/Discuss Location
Adoption of New Calendar & Reserve Projects
Guard Service Attendance/Overview
Review Parking Variances for renewals
NOTE: John Franklin/Board Member has association plans/electrical
|
| FEBRUARY |
|
Board Meeting: No Meeting
Secretary of State Filing - even years - filed 2/2010/next one due 2/2012
Prepare all arrangements/details for Annual Meeting/Election
Mail Annual Meeting Ballots/Professional Inspector of Election
Approval of financial audit draft/taxes filed - March 15th
Prepare quarterly newsletter after Board Meeting
|
| MARCH |
|
Annual and Board Meeting: Tuesday, March 15, 2011
Annual Meeting and Election - 15 day results to membership
Taxes filed - March 15th
Organizational Meeting for Officers
Project 2011 Goals & Projects w/new Board
Policy Review & Re-Adoption (fyi) section omit, committee)
Annual Street Inspection
Manager Certification Disclosure
|
| APRIL |
|
Board Meeting: No Meeting
Review resident information/gate and consider purge for new updated
Semi annual - HVAC maintenance check
Audit to be mailed to all homeowners prior to 30th
Consider vehicle decal purge project
Review contracts for budget prep - ask about contract increases?
Prepare quarterly newsletter after Board Meeting
|
| MAY |
|
Board Meeting: Thursday, May 19, 2011
Consider update for Community Directory
Guard Service Attendance/Overview
Obtain bids for annual storm drain maintenance - include in budget prep too
|
| JUNE |
|
Board Meeting: No Meeting
Select reserve study contractor
Contact Armstrong/Robataille/Riegle for insurance proposal/renewal 9/16/11
Obtain proposal/holiday lights
Project 2011 Goals and Projects w/new Board
Policy Review & Re-Adoption (fyi section omit, committee)
Insurance Agent to attend September meeting ?
Present storm drain cleaning bids
|
| JULY |
|
Board Meeting: No Meeting
Approve proposals for community holiday décor-entry and exit wreaths
Begin Budget Draft
Prepare quarterly newsletter with August newsletter
|
| AUGUST |
|
Board Meeting: No Meeting
Obtain bid for fall tree trimming
|
| SEPTEMBER |
|
Board Meeting: Thursday, September 15, 2011
Insurance Renewal 9/14/11 - General Liab, D&O, Fidelity Bond
Plan for extra patrol service for Halloween (5pm-12:00 midnight?)
Present Proforma draft, plus budget package documents for final approval
Accept bid for trimming of Palms
Approve fall tree trimming bid for Pines
Guard Service Attendance/Overview
Budget Draft to Board
City Ordinance - send copy of paid invoice for storm drain cleaning to City of HB/Jim Merid prior to October 1
|
| OCTOBER |
|
Board Meeting: No Meeting
Semi-annual HVAC maintenance check
Finalize approval for budget mailing documents
Confirm holiday decor proposal and installation date
Request proposals for year end CPA services
Solicit Bid/Professional Inspectors of Election
Prepare quarterly newsletter after Board Meeting
|
| NOVEMBER |
|
Board Meeting: No Meeting
Send out the Street Parking Policy and request for re-initiation for 2012?
Select CPA to perform audit
Community Directory update?
Mail Civil Code Budget Package by November 30th
Mail Architectural Procedures/Annual Mailing with budget
Approve Bid/Professional Inspectors of Election
December Meeting Date - review calendar due to Holiday
|
| DECEMBER |
|
Board Meeting: Thursday, December 15, 2011 (could be rescheduled due to holiday - Contact Management to confirm)
Plan for Annual Meeting in March
Send Request Candidates Form/January Billing
|
* Quarterly legal disclosure if applicable
|
