| JANUARY |
|
Board Meeting: January 22, 2008
Fiscal year begins/Implement new budget
Project this year's reserve projects - guardhouse, wrought iron/metals, asphalt
CPA's financial audit to begin
Re-allocation of Reserve Fund/Accumulated Fund Balance
Plan Annual Meeting/Reserve Library for March
Individual Reserve Allocations to Controller for new year
Adoption of New Calendar Action
Guard Service Attendance/Overview
|
| FEBRUARY |
|
Board Meeting: No Meeting
Secretary of State Filing - filed 2/2007/next one due 2/2009
Prepare all arrangements/details for Annual Meeting/Election
Mail Annual Meeting Ballots/Professional Inspector of Election
Management Contract Renews/manager certification disclosure
Approval of financial audit draft/taxes filed - March 15th
|
| MARCH |
|
Annual and Board Meeting: March 25, 2008
Annual Meeting and Election at Library
Taxes filed - March 15th
Organizational Meeting for Officers
Annual Street Inspection - Obtain bids for May Meeting
|
| APRIL |
|
Board Meeting: No Meeting
Project 2008 Goals and Projects w/new Board
Review Community Contracts with new Board
Policy Review & Re-Adoption (fyi section omit, committee)
Semi annual - HVAC maintenance check
Audit to be mailed to all homeowners prior to 30th
Consider vehicle decal purge project
Annual Mailing of Architectural Guidelines
Financial Archive Purge
|
| MAY |
|
Board Meeting: May 27, 2008
Consider update for Community Directory
Guard Service Attendance/Overview
|
| JUNE |
|
Board Meeting: No Meeting
Select reserve study contractor
Contact Robco Insurance for insurance proposal/renewal 9/16/08
Obtain proposal/holiday lights
|
| JULY |
|
Board Meeting: July 22, 2008
Approve proposals for community holiday décor-entry and exit wreaths
Begin Budget Draft
|
| AUGUST |
|
Board Meeting: No Meeting
Budget draft to Board
Obtain bid for fall tree trimming
|
| SEPTEMBER |
|
Board Meeting: September 23, 2008
Insurance Renewal 9/14/08 - General Liab, D&O, Fidelity Bond
Insurance agent to attend meeting/October?
Plan for extra patrol service for Halloween (5pm-12:00 midnight?)
Present Proforma draft, plus budget package documents for final approval
Accept bid for trimming of Palms
Approve fall tree trimming
Guard Service Attendance/Overview
|
| OCTOBER |
|
Board Meeting: No Meeting
Semi-annual HVAC maintenance check
Finalize approval for budget mailing documents
Confirm holiday decor proposal and installation date
Request proposals for year end CPA services
Pine Tree Trimming- 2007Finalize
Solicit Bid/Professional Inspectors of Election
|
| NOVEMBER |
|
Board Meeting: November 25, 2008
Send out the Street Parking Policy and request for re-initiation for 2009?
Select CPA to perform audit
Community Directory update?
Mail Civil Code Budget Package by November 30th
Approve Bid/Professional Inspectors of Election
|
| DECEMBER |
|
Happy Holidays to All! No Meeting
Plan for Annual Meeting in March
Send Request Candidates Form/January Billing
|
* Quarterly legal disclosure if applicable
|
