ANNUAL CALENDAR 2008
FISCAL YEAR 10/1/07 -9/30/08
| JANUARY |
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Approval & mailing of C.P.A. financial audit to members (prior to Jan. 31)
Review of all established policies with new Board in conjunction/election
Project AYSO and RSM Annual Sports Field use; update website and Patrol
Tot Lot Annual Safety Inspection-February agenda.
Annual Management Performance Review by Board- to Feb- 2008
Board Meeting: Thursday, January 10, 2008
|
| FEBRUARY |
|
Semi-annual inspection of gates (Brookseed & Shadow Rock)
Request reserve study update proposal
Cattails-Detention Basin- quarterly inspect/cut down
Board Meeting: Thursday, February 14, 2008
|
| MARCH |
|
Pool Pergola replacement bids
Day light saving Time/reset time on alarm system and pool clock
Pool heater on Friday before Spring Break- on/then off for remodel
Check all facilities for paint/cleaning touch up
Present bids for pool furniture replacement project- 2008
Meet and contract for pool monitor service for spring break and summer
Management contract renews *termination presented to Board, effect- 8/1/08
Pool Parking Lot due for slurry/inspect/bids
Approve Reserve Study proposal w/inspection
Secretary of State filing 3/31- odd years only
Board Meeting: Thursday, March 13, 2008
|
| APRIL |
|
Inspect barbecues
Weed abatement on natural slopes- in progress per Mosaic
*Mail Architectural Guidelines to all members (newly adopted set 2007-pend to new mgmt.)
Steam clean all pool decking and tot lot- after remodel is complete
Newsletter-Garage Sale, May 17-Glazer sponsoring
Board meeting: Thursday, April 12, 2008
|
| MAY |
|
May 1-pool service increase to 3x/weekly
Janitorial Service increase to 5 x weekly- Effective in June due to remodel
Approve Reserve Study- to June-Board wants to meet ARS
Spring Garage Sale-May 17, with pool furniture sale - 2008
Common Area wrought iron painting bids
General Counsel Retained Services renewal
Board meeting: May 8, 2008
|
| JUNE |
|
Preliminary Budget draft review
Newsletter Reminders about personal wrought iron painting needs
Weed abatement on natural slopes
Annual renewal of SmarTimer satellite services each September
Board Meeting: June 12, 2008
|
| JULY |
|
Send to owners, Candidacy Form for Board/Committee nominees
Proactive Lighting Contract renews
Arrange for Annual Meeting/Election services
Approve and distribute 1365 Budget Package (by August 30th per Civil Code)
Complete annual NPDES report for fiscal year July 1, 2007 - June 30, 2008
Board meeting: July 10, 2008
|
MANAGEMENT TRANSITION- JULY 31, 2008
|
| AUGUST |
|
Review C.P.A. audit proposals
Vee ditch inspection for repair and maintenance
Nominating Committee review of candidates
Consider recognition for pool monitor per performance
Newsletter-fall garage sale- last week of September-date?
Board Meeting: August 14, 2008
|
| SEPTEMBER |
|
Preliminary Election preparation/notice
Approve Financial Audit proposal
Insurance Agent to attend meeting (if Board requests)
Sports Field Drainage Evaluation-2008
Decrease janitorial service-low season September 30
Decrease pool service-low season September 30
Holiday Light Plan of Action with Robinson Ranch
Vee ditch clearing- work order to confirm
Recap with Pool Monitor end of season successes/challenges
Approve Sports Field- over-seeding proposal for fall
Fiscal Year End 9-30-08
Board meeting: September 11, 2008
|
| OCTOBER |
|
New fiscal year- implement new budget and set project goals for 2009
Patrol One Contract renews
Pool season ends-pool heater off-31st and stack and chain 1/2 of pool furniture
Tree trimming schedule on-going (included in maintenance contract)
Slope drainage/run-off member disclosure
Re-allocation of reserve funds/accumulated fund balances
Board meeting: October 9. 2008
|
| NOVEMBER |
|
Master Insurance renewal 11-6
Directors & Officers Insurance renews 11-14
Annual Meeting & Election
New Signature Cards
Consider recognition for Mosaic Consulting
Mail Election Results if quorum is met -15 days after election
Board and Annual Meeting: November 13, 2008
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| DECEMBER |
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Board Meeting: December 11, 2008 or bye for Holidays
*Add quarterly legal disclosures if litigation is pending*
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